Reception/Accounts Payable







Job Description:

  • Answer incoming telephone calls, determine purpose of calls and forward to the appropriate personnel.
  • Welcome on-site visitors and announce to appropriate people.
  • Answer questions regarding the organization, provide callers with address information, directions, fax number, and any other information.
  • Sort and deliver all incoming mail and courier packages, process all outgoing mail and courier packages.
  • Daily mail run
  • Process credit card payments and close POS terminal
  • Print and enter all vendor bills
  • Review monthly vendor statements to ensure accounting records are accurate
  • Vendor bill payments
  • Print and enter all visa receipts
  • Monthly reconciliation of visa statements
  • Entry of visa payment in accounting records
  • Distribute copies of job-related vendor bills to appropriate personnel
  • Distribute copies of equipment related vendor bills to Tool Crib attendant and Office Manager
  • Enter equipment charges in Tool Crib database
  • Review accounting discrepancies
  • Generate required reports
  • Petty Cash management
  • Preparation and processing of weekly payroll when necessary
  • Support Accounts Receivable when necessary
  • Support Customer Invoice Preparation when necessary
  • Ability to speak effectively and interact with different types of people. (IE. Customers, Vendors, Employees, Upper Management, etc.)
  • Ability to organize work to respond to demands of phone lines, customers coming to the front desk and staff needs. Flexible schedules and ability to adjust priorities.
  • Ability to read and interpret documents. Ability to read and interpret labels. Ability to calculate figures. Keep records in an easily accessible organized fashion.
  • Ability to work independently but co-ordinate with others. Ability to co-operate with others and be a team player to ensure a smooth functioning and efficient office environment.
  • Proficient with computer applications and other software.

Job Requirements:

  • This position requires a college diploma/certificate; or 1 (one) to 3 (three) years’ related experience and/or training; or an equivalent combination of education and experience.
  • This position also requires computer literacy, attention to detail, math skills, good organization, time management, and prioritizing skills.